Administrators assign standard or user-defined roles to employees and configure feature access based on the roles.

Standard roles

The following standard roles are pre-defined in the system:

Administrator
HR Generalist with Level 1 access
HR Generalist with Level 2 access
HR Generalist with Level 3 access
Recruiter
Compensation Manager
Job description reviewer
Job description administrator
Job description translator
Ad-hoc employee
Direct Manager
Indirect Manager

The Direct Manager and Indirect Manager roles are automatically assigned and revoked based on an employee's direct and indirect reports. For example, an employee is automatically granted the Direct Manager role if they are assigned direct reports, and this role is revoked if their direct reports are unassigned.

User-defined roles

These roles are created in the system to meet specific client requirements. There are ten user-defined roles in the system:

User_Role_1
User_Role_2
User_Role_3
User_Role_4
User_Role_5
User_Role_6
User_Role_7
User_Role_8
User_Role_9
User_Role_10

The user-defined roles are defined in the business rules. For further information, refer to the article, ”Configuring the User-defined Roles".

How to assign employee roles?

By default, these roles do not inherit any permissions within the system.
All actual access permissions are instead configured within the job template editor.
The user roles can be assigned based on an employee's primary responsibilities and authority within the system. For example:
- A junior HR employee might be assigned the HR Generalist Level 1 role.
- Higher-ranking HR employees could be assigned HR Generalist Level 2 or HR Generalist Level 3 roles.
- Anyone primarily responsible for recruiting can be assigned the Recruiter role.
- The Administrator role is given to an employee authorized to manage all JDXpert functionalities.