This documentation will introduce you to the functionality of JDXpert’s Employee Acknowledgements feature. While an Employee Acknowledgement can be initiated by an HRGeneralist1, HRGeneralist2, HRGeneralist3, or an Administrator, this example will walk you through this process from the viewpoint of the employee’s manager.
To initiate an acknowledgment as the manager of one of my employees, go to My Employees,
select the employee that I would like to create the acknowledgment,
and then from here
open up the app selection of JD Acknowledgements and select Create New.
Click Create JD Acknowledgement and click OK.
The acknowledgement is now created for that employee.
Now, you can quickly view the acknowledgments from here will see what the employee will see.
To see this from the employee perspective, let’s go to the Email Center in JDXpert to see exactly what the employee will see.
In the Email Center, you can locate the emails that go out of the system. Once in the Email Center, go to Sent,
and you can locate the email for the employee.
You will see within the email a link that is clickable. If you copy this link, you will see exactly what the employee will see.
Once you enter the link into the browser, you will see the initial page as the employee. Here you can view Instructions, which can be configured as an admin of the system, and a link that will allow the employee to review his job description.
Click on the View Job Description link
to see a preview of this job description.
In JDXpert, once the employee has reviewed the job description and is ready to proceed, the employee will click Close Form.
This will bring the employee back to the acknowledgement window. Here they can click I Acknowledge My Job Description and Complete the Workflow Step to finalize the process.
Once he completes this step, the employee has completed his acknowledgment.
From there, the acknowledgment is stored in their employee record and is viewable in the system as a PDF. To see this, go to JD Acks Explorer
Once you locate the employee, double click on the row to access the acknowledgment,
You have the ability to pull the acknowledgement down in a PDF format.
From here, you can see the employee acknowledged the version of the job description the employee acknowledged.
Additional Information Coming soon for new Acknowledgements
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