The email you see in front of you is what Harry could expect to see to initiate his review of the job description.
By clicking on this link in his email, he will be brought to a job review portal.
Here he will be given instructions by clicking on the Instructions link. He can begin to review the job by clicking on the Review Job link below.
This will bring him right into the job description form.
Once in the job description, Harry can see how the job description itself is organized by looking at each section on the left panel. Also so he can go to each section by clicking on the Next button or by just clicking on the appropriate section on the left-hand side.
To do any editing, the first thing that he'll need to do is to ensure that the Edit button is turned on. A simple click will allow him to edit the job description.
You’ll see is that a number of fields here are grayed out.
This is because in Harry's role as a manager he only has access to certain fields. In this case, here he can see these fields but does not have the ability to edit them. The ones in white, however, do allow for editing. Let's begin to do some editing of this job description. He can go ahead and choose the location, and can also choose which job this job reports to. He could also go ahead and choose his division, his business unit, and the department.
He also has the ability to look at the job description in the side-by-side view which will compare this job to other jobs within the same job family by clicking the Show Side-by-Side View.
Besides looking at this in the side-by-side view, he can also could download this entire view to Excel where he could highlight differences and hide identical rows.
Moving on from the Job (Profile) Information page, we now go to the Overview section.
The Overview section is where we enter job summary information. We have a few different ways to do this. If you have text that you would like to copy and paste here, you can do this by pasting your text right into this text box. If you would like to do a little bit of work on this text, click on our full-screen option here to get a better view of your data.
The benefit of full-screen it allows you to perform a spell check and find-and-replace right within JDX.
If your users are looking for some help with content, they can get the assistance they need by referring to the JDXpert Search Library.
The Search Library contains job descriptions that come from job postings, company jobs, crowd sourced jobs, and our curated selection of close to 5,000 job descriptions written specifically for JDX and our customers by professional job description writers.
The source for the content is indicated on the right-side of the row. By clicking on any of these titles, you'll get access to that content and you can download it and add it to your job information.
So, in the case of summary where we are right now, we can replace existing text with the text that you see here or we can add it to the existing text; once you do that, you can further refine it within the job description itself.
If you would like to look for a different title, you could change my title in the search box. You can also search by job family and sub families; and if you want to filter out certain sources of job descriptions, you can do that by using the filter. So, for example, if you only want to see the sample job descriptions, you can just select those. You can also look for just job postings, company jobs, or crowd-sourced jobs. To search within the results, you can do that as well just by putting in whichever keywords you’re looking for.
Here we will use the Account Specialist job description from the sample jobs and we will add that text to the job description. You cane make additional tweaks to make this job your own and then move on from there. Before moving on from this section, however, you may want to refer to the Help Bubbles.
Help Bubbles contain a lot of good, useful information; you'll find them peppered throughout JDX. Most of this information contains best practice suggestions as well as links to some industry-standard guidelines.
The next section to cover is Essential Functions. Here you can manually data add row by row by clicking on the Add button. You can delete rows the same way. By selecting a row, you can move it up or down on your list.
If you have data that you wish to enter in bulk, click on the Paste List function and just go ahead and paste it into the text box. Every line break results in a new row within JDX. For help with content, our content search functionality is available to you.
By clicking on the search you will see that it works very similarly to the job summary search and that you will be able to search by job family, you can search within your results and you can filter in or out the types of job sources that you wish to use.
What works differently however is that the data comes over in separate rows. The JDX search function creates a smart search result for you. This basically compiles all the top results for that particular job description. To see more details based on a particular grouping, click on More Like This to see data that is similar to what the smart search pulled in.
The Detailed Search goes into more details, and you can also extract data from there.
Once you’ve settled on the data you wish to use, simply go ahead and select. What you see below here are the essential functions that are probably in JDX for this particular job description. If you wish to remove them, you can very easily do so by simply clicking on any of the X's next to them. Click on Add to Jobs to include them in your job description. Once you’re back in Essential Functions, you can complete the required and preferred values.
The Additional Responsibilities section typically contains information that's used for jobs that have responsibilities that require less than 5% of time spent. The Required for All Jobs field is usually a read-only field that accompanies the essential functions to cover other responsibilities that might be part of that job description but not itemized in the essential functions.
The next section to review is the Qualifications page.
Under Education, you’ll see that there is already an education level already selected. To see where this align is in terms of Industry standards, click on Search.
You will be presented with a histogram that will show you which breakdown of education level is typically associated with this job description.
If you click on any of the selections, you will see the requirements that go along with that.
From this example, you can see that a bachelor's degree is pretty common but maybe you would like to add that a master's degree is a plus. So you can make that selection and add it to the job description. You can choose to make this preferred.
Work Experience works in a similar manner. When you search, you'll be able to see what type of experience this job typically requires. Again by clicking on any of suggestions, you'll get some additional details added. Like the other content search features in JDX, you can search for a different job title, you can search within the results and you can filter based on the types of jobs you'd like to see here as your source.
The Knowledge, Skills and Abilites section works very similarly to Essential Functions. You can add and delete rows manually, you can move them up or down and you can use the Paste List functionality. The Global Search is also available which is the Smart search technology. An additional feature here is the text editor.
If you click on a row, you may find that you need some help clearing communicating this KSA. To get some help, you can just enter your text and click on the magnifying glass to the right.
You will be presented with a number of matches designed to help you better express your thoughts with the specific text you’ve written. You will be able to review all selections along with their sources and then, if you so choose, replace what you wrote with the content provided by JDXpert.
As you continue working through the Qualifications section, you are left with the License and Certifications area. Again, that you can use the search to help you determine whether similar jobs require a license. Click on Search to start, and again you'll be greeted with a histogram that will give you a breakdown of the type of license and certification that can be expected for this kind of job. Here we’ll see the CPA is the first choice. In this example, we can select this certification and add it to the job description.
You have the ability to determine the time frame for acquiring this license. Do you want the certification to come with a candidate upon hire or will you give them some time to complete the certification. In this example, it will be required upon hire; however, we’re going to make it preferred.
JDXpert provides over 1,300 licenses and certifications. If you want to go ahead and add one using the search function, just go to add click on the Ellipsis here and you can run this search for the license and certification that you're seeking.
If you need one that's not on the list, you could add it manually here by going to Additional Licenses and Certifications and adding a row. Then simply enter the text in the License and Certification column , complete the same information for the time frame and indicate whether it's required or preferred.
As you move on to Competencies, you will see that JDXpert provides you with functional and technical competencies. These can help you determine what is necessary for a person to be successful in this role. To choose the competencies, first make sure your Edit button is enabled.
and then choose the Competencies icon from the toolbar.
Select the competencies that you feel are relevant to this job description and Save and Close..
The competencies will be automatically updated; but besides updating the competencies, JDXpert provides you with associated interview questions which are also updated when those competencies are updated.
These interview questions will help your recruiters and your managers ask more relevant questions based on the required competencies for the job description. Besides looking at these competencies and interview questions within the job description form, JDX provides you with an Interview Guide that pulls those questions into a document that could be shared with your managers and recruiters. If you navigate to View Content, you will see the default print preview of your job description; however, by using the drop-down you will be able to locate the Interview Guide.
Moving to the Physical Demands tab page, you will see that JDX helps you organize your physical demands by categorizing your job descriptions into like groups and determining physical demands for those groups based on their categories.
For example, Office and Administrative Support workers have physical requirements that are very similar regardless of their organization. Of course, you can go into the job description and change it along with any of the details that you feel are relevant; but this will provide guidance to your users and give them an idea of what is expected. This functionality has been configured for you for both Physical Demands and the Working Environment.
The Job Posting tab page allows you to see what the job posting of your job description would look like.
Besides posting your job summary, your essential functions, your qualifications, and your physical demands, you could also ask for marketing information or a company disclaimer. You can look at the posting from here or view it in Job Management or your Job Library. You could also see it in situ as you work on your qualifications page. For example, to look at your job posting while working on the qualifications, you can see that a Master’s degree is preferred; however, if I want to remove the Master's Degree, I can delete the row in JDX, save the job description and check the posting again. You’ll see that the Master's degree is no longer there. This feature allows you to review the job posting in real-time once you save the job description.
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