In this lesson, we are going to go into job management and take a look at how you can navigate through it and what tools are available to you. First, let's click on JD Admin Job Management.
This is where all of your job descriptions are stored. They can be filtered by job family, sub-family, jobs requiring my review, and more.
The drop-down filter you see below will display all the job families in the system. Currently we have a couple of examples here, so if we look at Finance and Accounting, it will filter by Finance and Accounting jobs.
Each of the filters that you select will be added to the active filter list and will stack with the previous filters that you have selected. To remove all the filters click clear all or to remove a single filter just click on the “x” filter to remove it.
You can also look at my favorite jobs so if you have jobs that you're working on a lot or that are part of your normal workflow, you can save them to your favorites by clicking on the heart below.
To create a filter, go to Advanced, and then you can create your own filter.
In the example below, we would like to look for the Finance and Accounting job family andFinancial Planning and Analysis sub-family. Now, if we would like to save this to our own filters, we can click on Save to My Filters.
This will open up the My Filters where you can see all of your filters. We need to add a name that is unique and then click on the check box.
This will save it to My Filters. Then you can exit out of here, go to the filter drop down menu, select My Filters and select your filter.
Let’s remove the filter and take a look at all the job descriptions that we have loaded. Here if I select a job, I can go to the top right and select Archives to see all of the archives that we have for this job description.
Below are all edits that have been made in a track-changes view. To view them side-by-side, select Archives > View Side-by-Side for our side-by-side view.
If we drilled down to what has actually been updated, we can actually see who made the change and when it was updated.
You can also view these changes side by side.
Let’s close out of here and close out again. Now we move down to the actual job description themselves. Once you select a job description, you have a couple of action items that you can take. The first icon that we see is the Edit icon.
Clicking it will open up the job description and will allow the user to make changes to the job description. The second icon we've briefly touched on (the heart) is to set this job description as a favorite. If you click on the ellipses, you also can Copy, Rename and view the Job Posting for this job description.
You have slightly different options if you right-click on a job description.
In here you could do View Side-by-Side, Compare Job Descriptions, Reapply the Master Template or Delete the Job Description. If we move to the right side, we have a few other icons that are helpful. To see the names of these icons, click on the chevron at the top. You will see that the first icon is for previewing the job description, the second one is Job Family, the third is Related Jobs where you can set up relations to other job descriptions and the fourth icon is a Similar Jobs where you can run a similarity score on all the job descriptions in the system.
Let's take a look at Preview. When you open up the preview, you will see a preview of the job description how it would look if it was printed on it in a PDF form.
You also have a couple of icons across the top. You can download this as a Word document, download this as a PDF, download this is HTML, share the job description via a link or refresh the values in the preview.
We also have a drop-down where you have your default view. We also have additional print profiles available here, including: the Interview Guide, Job Posting, and Compensation View which shows all the data. Let's take a look at the Interview Guide.
The interview guide is based on the Enterprise competencies that have been selected for this job description. This starts out with a guide checklist, shows you the Enterprise competencies that are used for figuring out the questions for this. We have career opportunities questions, work history, and major accomplishments and then we get into the Enterprise competencies. This guide gives you questions for the interviewee, that encompass situations, tasks, actions, and results. This is a fairly extensive list, and it can be very helpful to you as part of your interview process. If you select Job Posting, you could see how your job posting would look on a job posting website.
Lastly, we have the compensation with all the data in the job description. When this view is used, it typically contains compensation and other more secure data not available for manager or HRBP view.
Moving back over to the right, the Job Family node which will show you all the different job descriptions in the job family.
Selecting Related Jobs will allow you to select a job of jobs that are relatable to the selected job. You can add an assortment of relations by selecting a job and the relationship type and the job level.
Please note that related jobs are jobs that you manually add to each job description. Each user logging into Job Management can set their own criteria for related jobs.
Similar jobs are calculated by JDXpert. If we want to look for similar jobs, click on Similar Jobs and then click on Update Results.
The first time you run this, it may take a bit of time.
This can take a few seconds to a few minutes depending on the number of job descriptions that you have in the system.
JDXpert provides a similarity score based on- job description name, job code, job family and sub-function, description, and additional metadata defined in our business rules.
If you Save and Close, this information will be saved for the job description.
You can always update the results again at a later time, when more job descriptions are in the system or when changes have been made to job descriptions.
To close the right pane, click on the menu item that you have selected. To further close it down to the icons, click on the chevron at the top.
Comments
0 comments
Please sign in to leave a comment.