There are more client edits made to the Job Information page than any other page in JDXpert. While there is a lot of editability that is available to you here, one field is not really editable is the Job Description Name.
This is because this field is the unique identifier in JDX. So while you can change this caption to be whatever you like it to be--e.g., you can call it Job Title, Profile Name, or whatever you like--the actual value that appears will always be your Job Description Name And in JDX, the Job Description Name field is our unique identifier.
Many clients consider their Job Code to be their unique identifier; but in JDX, because the field is textually based, and appears throughout the system, it does need to be a text-based field. If your job names are not unique, we can work with you to concatenate your job code with the job name, or department, or another field that would make it unique.
So while Job Description Name must be unique, the field called Job Title does not. So if you have five job descriptions with Administrative Assistant as the Job Description Name, we would need to differentiate them by either concatenating the Job Code with the Job Description Name--e.g., Administrative Assistant-001, Administrative Assistant-002, etc.--or support this by adding a department to the name of each job-such as, Administrative Assistant-Human Resources, Administrative Assistant-Purchasing, etc.
While the Job Description Name cannot be the same for each of these admin jobs, the Title field of Administrative Assistant can repeat for each job description because the Title field is not the unique identifier of the job description record.
We will see a couple of fields here that you may not be familiar with, Job Profile Private Title, Job Profile Summary, Management Level and Job Classification.
These fields are typically used for Workday customers. So, if you are not a Workday customer, you'll see them turned off by default. There is no need to turn them on unless you feel that you need to use those fields as a Workday customer.
For the inactive or active job designation, you may choose to indicate on the job description itself whether the job is considered inactive or active. You can use the Inactive field to indicate this.
You will also see some date fields. The Approved Date is a date that auto-populates when the job has completed workflow and is finalized by an approver.
Based on your configuration, you can choose whether a field in JDX should be used to compare with the same field within a previous version. If you select Visible on Compare Jobs under the Access Flags checkbox, then the Date Last Edited would also be affected, whether or not the change was done as part of a workflow.
For example, let’s look at Locations, then to edit the Locations.
Also, you’ll want to take a look at Job Family Description and Sub Family Description. (We recommend that you use Job Family and Subfamily over Sub-Function) as part of best practice.
The captions are configurable. We do recommend that you use the Job Family and Sub Family fields because they can help you organize and categorize your job descriptions in a way that is meaningful. All of the Job Families and Sub Families that come from JDXpert can be viewed under Admin Tools > Job Families. You can decide whether or not to use the Job Family and Sub Family Descriptions. These fields are typically used by those clients who are doing architecture projects. You will see that they are turned off by default. If you are working on a career architecture project, you can turn on this field. Your implementation specialist will help you to ensure that everything is covered the way that it's supposed to be.
If you would like to add a field from scratch, JDX provides you with a selection of user fields to do just that. For example, if you have a user field that you want to use as text or text value, you can go ahead and create it using the User Text field below. Just click on the Edit button, add the caption that you need and make the new field visible.
To add a Multi-Line field where you have a paragraph, use the Multi Line User Text field you see in the screenshot. There are also radio buttons, for YES/NO values, TRUE/FALSE, etc. Other options include date fields, additional flags, and dropdowns for multi-select choice lists and dropdown fields.
Any of these can be used when you want to create a new field from scratch. You can also use any existing fields and change them for your needs. For example, if you don’t need the Locations field you can use that field and call it something else to be used for another purpose--let’s say, Department for example. Just change its name to Department and update the choice list to remove the Location values and replace them with Department values.
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