Editing the Job Description

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Most edits of job descriptions occur through the workflow. The email you see in front of you is what Harry could expect to see to initiate his review of the job description as part of the workflow for this job.

By clicking on the link in his email, he will be brought to a job review portal.

To see instructions, he would just need to click on the Instructions link. Here he will be given instructions when he clicked on this link as well as access to the job description so that he can begin his review. Clicking on the Review Job(s) link will give him access will bring him right into the job description form.

Once in the job description, Harry can see how the job description itself is organized by looking at each section on the left panel. Also so he can go to each section by clicking on the Next button or by just clicking on the appropriate section here on the left-hand side.

To do any editing, the first thing that he'll need to do is to ensure that the Edit button is turned on. A simple click will allow him to edit the job description.

What you see in this example is that a number of fields here are grayed out.

This is because in Harry's role as a manager, he only has access to certain fields. In this case, here he can see these fields but does not have the ability to edit them. The ones in white, however, do allow for editing. To begin editing this job description, he can go ahead and choose the location, He can also choose which job this job reports to. He can continue and choose the division, business unit, and the department.

By clicking View Side-by-Side, he has the ability to look at the job description in the side-by-side view. This will compare this job to other jobs within the same job sub-family.

Besides looking at this in the side-by-side view he could download this entire view to Excel. In the side-by-side view, hew could highlight differences and hide identical rows.

Moving on from the Job (Profile) Information page, we can advance to the Overview section.

This is where we enter job summary information. We have a few different ways to do this. If you have text that you would like to copy and paste here, you can do so into the text box. If you would see your text in a full-page format, click on our full-screen option here and enter or view your data.

Full-screen view also allows you to perform Spell Check and Find/Replace right within JDX.

If your users are looking for some help with content, look no further than our Search Library.

The Search Library contains job descriptions that come from job postings, company jobs, crowd-sourced jobs, and our curated selection of close to 5,000 job descriptions written specifically for JDX and our customers by professional job description writers.

You will see on the right-hand side the source of these job descriptions. By clicking on any of these titles, you'll get access to that content and you can download it and add it to your job information.

So, in the case of Job Summary, you can replace text in your job description with the text that you see in the search library. You can also add it to the existing text. Once you do that, you can further refine it within the job description itself.

If you’d like to look for a different title, just change the title in the Search Jobs for text box. You can also search by Job Family and Sub-Families, and you have the option to filter out certain sources of job descriptions. So, for example, if you only want to see sample job descriptions, you can filter for only those job sources. You can also look for just job postings, company jobs, or crowd-sourced jobs. To search within the results, just enter the keywords you wish to use in the Search in Results text box.

Uploading the Accounting Specialist text from the Search Library, you can continue to make additional tweaks here to make this job your own and then move on to the next field. But before doing so, take note of the Help Bubbles.

Help bubbles contain a lot of good, useful information, and you'll find them peppered throughout JDX.

Most of this information contains best practice suggestions as well as some links to some industry-standard guidelines.

Essential Functions works a bit differently. Here we can manually add row by row by clicking on the Add button. You can delete rows the same way. By selecting a row, you can move it up or down on your list.

If you have data that you wish to enter in bulk, click on the Paste List function and just go ahead and paste it here. Every line break results in a new row within JDX. For help with content, the JDX content search feature is available.

By clicking on the search, you will see that it works very similarly to the Job Summary search in that you can search by job family,

you can search within your results and you can filter in or out the types of job sources that you wish to use.

What works differently, however, is that the data comes over in separate rows. The JDX search function creates a Smart Search result for you. This compiles all the top results for that particular job description. To see more details based on a particular grouping click on More Like This and then you'll see additional data that is similar to what the smart search pulled in.

The Detailed Search goes into more details and you can pull text from there as well.

Simply select the rows that you'd like to use. What you see below here are the essential functions that are probably in JDX for this particular job description. If you wish to remove them, you can easily do so by simply clicking on any of the X's next to them. Click on Add to Jobs to add selected functions that you wish to add. Once you return to the Essential Functions building block, complete the required and preferred values.

The Additional Responsibilities section typically contains information that's used for jobs that have responsibilities that require a time expenditure of less than 5 percent. The It will bring him right into the job description form. Required for All Jobs is usually a read-only field that companies may include to cover boilerplate responsibilities that are part of all job descriptions but are not itemized in Essential Functions.

In the Qualifications section, you’ll see Education; Work Experience; Knowledge, Skills and Abilities; and Licenses and Certifications. For Education, an education level has already been selected from the base job that was used as a template. To see where this select fits is in terms of industry standards, click on Search.

You will be presented with a histogram that will show you the breakdown of education level typically associated with this job description.

By selecting any of them, you will see the requirements accompany that selection.

In the example below, a bachelor's degree is pretty common, but we may like to see a master's degree added as a plus so we can add the master’s degree and select “Preferred.”

Work Experience works in a similar manner. By utilizing the search function, you'll be able to see what type of experience is this job typically requires and again, by clicking on any of them, you'll get some additional details added. Once again, you can search for a different job title, you can search within the results and you can filter based on the types of jobs you'd like to see here as your source.

The Knowledge, Skills and Abilities section works very similarly to Essential Functions. You can Add and Delete rows manually, you can move them up or down and you can Paste List. The Global Search is also available which uses the Smart Search technology. An additional feature you’ll see here is a text editor.

If I click on Knowledge, Skills and Abilities, you may find that you need some help wordsmithing your thoughts. To get this help, just enter your text and click on the magnifying glass to the right.

You will be presented with a number of matches designed to help you better express your thoughts with the specific text you’ve written. You will be able to review all selections along with their sources and then if desired, replace what you wrote with the content provided by JDXpert.

As we continue working for the Qualifications section, you are left with License and Certifications. Again, that you can use the search to help you determine whether similar jobs require a license or certification. Click on Search to start; you'll be greeted with a histogram that will give you a breakdown of the type of license and certification that can be expected for this kind of job. Here you’ll see the CPA is the first choice. Selecting this will add the license to the job description.

You can set a time frame for acquiring this license. Do you need the candidate to possess this certification upon hire, or will you give them some time to complete the certification. In this example, we will require it upon hire and choose “preferred.”

JDXpert provides over 1,300 licenses and certifications. If you want to go ahead and add one without using the search function just go to add click on the ellipsis below to run a search for the license and certification that you're seeking.

If you need one that's not on the list you could add it manually by going to Additional Licenses and Certifications, adding a row and simply entering the text in License and Certification. Then complete the same information for the time frame and whether it's required or preferred.

JDXpert provides you with functional and technical competencies. These can help you determine what is this area for a person to be successful in this role. To choose the competencies first make sure your edit button is turned on

and then choose the competencies icon from the toolbar.

Select the competition that you feel is relevant to this job description and save and close.

The competencies will be automatically updated but besides updating the competencies the associated interview questions with those competencies will also be updated.

This will help you recruiters and your managers when it comes to getting them with the correct interview questions to help identify those competencies within candidates. Besides looking at these competencies within the job description form JDX provides you with an interview guide that pulls those questions into a document that could be shared with your managers and recruiters. If you go to view content, this will show you the print preview of your job description but by using the drop-down you will be able to locate the interview guide.

What you see in the beginning or standard interview best practice questions and additional information job description along with the interview questions associated with this will help you more effectively interview and identify key candidates for your job description.

JDX helps you organize your physical demands by categorizing your job descriptions into like groups and determining physical demands for those groups based on their categories.

For example, if I click on here, we have health and safety workers with certain physical demands that is typically come into those workers, and going back to the office and administrative the same thing happens here. Of course, I can go into the job description and change it and any of the details that they feel are relevant but this will give them a guideline in terms of what is expected. This functionality has been configured for you for both physical demands and the working environments.

The job posting allows you to see where the job posting of your job description would look like.

If posting your job summary, your essential functions, your qualifications, and your physical demands. You could also ask for marketing information or a company disclaimer. You can look at the posting from here or view it in job management or your job Library. You could also see it in situ as you work on your qualifications do. For example, if I want to look at my job posting while working on the qualifications, I can see that a Master’s degree is preferred however if I want to remove the Master's Degree, I can delete the row in JDX, save my job description and check the posting again. I'll see that the Master's degree is no longer there. This feature allows me to review the job posting a real-time once I save the job description.