The email you see in front of you is what Harry could expect to see to initiate his review of a job description.
By clicking on this link, you will be brought to a job review portal.
Here he will be given instructions when he clicks on this link as well as access to the job description so that he can begin his review.
Clicking on the link below will bring him right into the job description form.
Once in the job description, Harry can see how the job description itself is organized by looking at each section on the left panel.
Also, he could go to each section by clicking on the Next button or by just clicking on the appropriate section on the left-hand side.
To do any editing, the first thing that he'll need to do is to ensure that the Edit button is turned on. A simple click will allow him to edit the job description.
You will see that there are a number of fields here that are grayed out. This is because in Harry’s role as a manager, he only has access to certain fields. In this case, here he can see some fields but does not have the ability to edit them. The fields in white, however, do allow for editing. He can choose the location. He can also choose which job this job reports to. He is able to choose his Division, Business Unit, and Department. That's pretty much all he can do in this one section.
He does have the ability to look at the job description in the side-by-side view, which will compare this job to other jobs within the same job family and sub family. So, by click the link you see below,
can see this view.
Besides looking at this in the side-by-side view, he can download this entire view to Excel, where he could Highlight Differences and Hide Identical Rows.
The Overview section is where he can enter job summary information. He has a few options. If he has text he would like to copy and paste, he can do so right into the textbox you see below. He can also use the Full Screen option and enter his data. The benefit of full screen is that it allows you to perform a spell check and find-and-replace right within JDX.
If your users are looking for some helpful content, look no further than our search library.
The search library contains job descriptions that come from job postings, company jobs, crowd-sourced jobs and a curated selection of close to five thousand job descriptions written specifically for JDX customers by professional job description writers.
You can find the source of the content on the right-hand side of the window. By clicking on any of these titles, you will get access to that content and you can download it and add it to your job data.
So, in the case of summary, where we are right now, Harry can replace the text with the text that you see here or he can add it to the existing text, and then once he does that, he can edit and refine it within the job description itself.
If he would like to search for a different title, he could change the title right here.
He can also search by job family and subfamilies; and if he wants to filter out certain sources of job descriptions, he can do that by using the filter. So, for example, if he only wants to see the sample job descriptions, he can limit his search to just look at those. I could also look at job postings, company jobs, and Onet jobs individually.
If he wants to search within the results, he can go ahead, and do that by putting in whatever keywords he’s looking for. Harry will proceed and use the Accounting Specialist job here from the sample job and add that to his job description. He can do additional tweaks here to make it his own and then move on from there.
But we move on, please note the help bubble that is to the left of the field.
Help bubbles contains a lot of good useful information.
You'll find them throughout JDX. Most of this information is best practice as well as some industry-standard guidelines.
Onto Essential Functions.
Here, we can manually add row by row by clicking on the Add button. You can Delete rows the same way. By selecting a row, you can move it up or down on the list. If you have data that you wish to enter in bulk, click on the Paste List function and just go ahead and paste it here.
Every line break in your text will result in a new row within JDX.
For help with content, a content search is available to you as well. By clicking on Search, you will see that it works very similarly to the job summary search in that you will be able to search by job family, you can search within your results, and you could filter in or out the types of job sources that you wish to use. What works differently, however, is that the data comes over in separate rows.
The JDX search function creates a Smart Search result for you. This basically compiles all the top results for that particular job description. To see more details based on that particular grouping, click on More Like This to see add other data that is similar to what the Smart Search pulled in.
The Detailed Search shows all rows for a particular job description. You can use that data if you prefer. You simply go ahead and select the rows that you'd like to use.
What you see listed below on the bottom of the window are the essential functions that are currently in JDX for this particular job description. If you wish to remove them, you can very easily do so by simply clicking on any of the cross marks (x) next to them.
Once you’ve made your selections, click on Add to Job for those specific functions that you wish to add.
And once you are there, you can complete the required and preferred values.
The Additional Responsibilities section typically contains information that you use for jobs that have responsibilities that require less than 5% of time spent. You may also see a Required for All Jobs field that is usually a read-only field that companies use to cover boilerplate responsibilities that might be part of every job description within the organization.
Moving on to the Qualifications page, you'll see we have an education level already selected.
To see where this lands in terms of industry standards, click on Search. You will be presented with a histogram that will show you what level of education level is typically associated with this job description.
By selecting any of them, you will see the requirements to go along with that selection. As we see here, a bachelor's degree is pretty common. But maybe we would like to see a master's degree as a plus so we can add this option to the job description.
And make this Preferred.
The Work Experience works in a similar manner.
Once you select Search, you will be able to see what type of experience this job typically requires. And again, by clicking on any of the selections, you'll be able to see additional details added.
Again, you could search for a different job title, you can search within the results, and you could filter based on the types of jobs you like to see here as your source. The Knowledge, Skills, and Abilities section works very similarly to Essential Functions. You can edit/delete rows manually, you can move them up or down, and you can Paste List. The Global Search is also available which uses the smart-search technology. An additional feature here is a text editor.
If you click on a row and enter a knowledge, skill, or ability, you may find that you need some help clarifying the text. To get this help, you can just enter your text and click on the magnifying glass on the right.
You will be presented with a number of matches designed to help you better express your thoughts for the specific text you've written. You can review your selections along with their sources and then, if you choose, replace what you originally wrote with the content provided by JDX.
As we continue working through the Qualifications section, we are left with the Licenses and Certifications area.
Again, you can use the search to help to determine whether this job requires a license. Click on Search to start. You will be greeted with a histogram that will give you a breakdown of the type of license or certification that can be expected for this kind of job. Here we'll see the CPA is the first choice. We can select it and add it to our job description.
You can determine the time frame for acquiring the license or certification. Do you want the certification to come with the candidate upon hire or do you wish to give them some time to complete the certification? In this example, we will require the certification Upon Hire and will make it Preferred.
JDX provides you with over 1300 licenses certifications. If you want to go ahead and add without using the search function, just click on Add, click on ellipsis here, and you could run a search for the license of certification that you are seeking.
If you need one that's not on the list, you can add it manually here by going to Additional Licenses and Certifications and adding a row.
Simply enter the text for the license or certification and complete the same information for a time frame and whether it's required or preferred.
Moving on, JDXpert provides you with Functional and Technical Competencies.
This can help you to determine what is needed to be successful in this role. To choose the appropriate competencies, make sure the Edit button is turned on, and then click the Competencies icon from the toolbar.
Select the competencies that you feel are relevant to this job description and Save and Close.
The competencies will be automatically updated. But, besides updating the competencies, the associated interview questions for those competencies will also be updated. This would be extremely helpful for your recruiters and your managers when it comes to guiding managers or recruiters with the correct interview questions to help identify those competencies in candidates.
Besides, looking at these competencies within the job description form, JDX provides you with an interview guide that puzzles questions into a document that you can share with your managers and recruiters.
Accessing the View Content icon will show a print preview of your job description.
But, by using the drop-down you will be able to locate the Interview Guide.
What you see in the beginning are standard interview best practice questions and additional information. But, as you continue with the document, you will see the competencies associated with this job description along with the interview questions associated with those competencies.
This will help you more effectively interview and identify the candidates for the job.
Our next tab is Physical Demands. JDXpert helps you organize your Physical Demands by categorizing your job descriptions into like groups and determining physical demands for those groups based on the categories.
For example, if you select Healthcare & Safety, you will see physical demands that are typically common to those workers. And going back to Office and Administrative Support, the same thing happens here. Of course, you can also go into the job description and change it, adding any other details which they feel are relevant.
This functionality has been configured for you for both physical demands and the working environment.
The Job Posting allows you to see what a job posting of your job description would look like.
It pulls the Job Summary, Essential Functions, Qualifications and Physical Demands. You could also add some marketing information or company disclaimer. You can look at the posting from here, or you can view it in Job Management, or Job Library. You can also see it in situ as you work on your qualifications. So, for example, if you want to see your job posting while working on the qualifications, you can see that master’s degree is preferred. However, if you want to remove the master's degree, just delete the row in JDX, save your job description, and check the posting again.
I'll see that the master’s degree is no longer visible. This feature will allow you to view the job posting in real-time once you save the job description.
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