Configuring the Proofreader/Debiasing Feature

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Administrator can configure the proofreader/debias options to add or delete phrases and words for proofreading.

• To configure the proofreader
  • To add a new phrase
  • To edit the existing phrase
    • To select the allowed words for the phrase
    • To add a new word to the list
    • To change the category
    • To add the suggested replacement word
    • To enable/disable the phrase in the grid
    • To save the settings
  • To export the phrase list
  • To configure the phrase categories
    • To add a new phrase category
    • To edit the existing phrase category
• Related articles

To configure the proofreader

1. Click the More menu, point to Proofreader, and select Configure.

This displays the following screen:

By default, it contains the best practice phrase list developed from various professional and academic resources.

This screen contains the following elements:

• Add button – To add a new phrase
• Export button – To export the phrase list grid details
• More menu – Contains the configure categories
• Action column – Contains the Edit button to edit the phrase
• Phrase List Grid – Displays the complete phrase list

To add a new phrase

1. Click Add.

This displays the following screen:

2. Enter the word suffixed with an asterisk (*) to be flagged in the Flagged Phrase box:

3. Click the Search icon.

This displays the searched results in the allowed words list.

4. Select the category (in which you wish to add the phrase) in the Category list.

5. Click Add to add the suggested words.

This displays the following screen:

6. Enter the suggested replacement word and click .

This adds the word in the suggestion dictionary as shown:

These words are displayed in the suggested words list.

7. Click Save and Close.

This displays the following screen:

8. Similarly, add more words to the list as shown.

9. Select the allowed words in the list as shown:

10. Select the Is Active check box if you wish to enable this phrase in the list.

Or

Clear the Is Active check box if you wish to disable this phrase in the list.

11. Click Save and Close.

This displays the added phrase as shown:

To edit the existing phrase

1. Select the required phrase in the list and click the Edit icon in the Action column.

This displays the Edit Proofing Phrase screen:

This screen contains the following sections:

• Phrase – Displays the existing word/phrase (with an asterisk)
• Allowed word list – Displays the list of allowed words
• Add a new word – Contains the box to add a word to the list of allowed words
• Category list – Displays the phrase category dropdown list
• Suggested replacement word list – Displays the suggested replacement words list
• Is Active check box – Check box to enable/disable the phrase
• Save and Close button – Save and Close button

To select the allowed words for the phrase

1. Select the check boxes of allowed words as shown:

These words will be allowed in the content and will not be flagged as inappropriate or biased during proofreading.

To add a new word to the list

You can add new words to the list of allowed words.

1. Enter the word in the box and click as shown:

This adds the word in the allowed list as shown:

To change the category

You can change the existing category of the phrase.

1. Select the required category in the Category list.

This displays the new category in the list as shown:

To add the suggested replacement word

1. Click Add.

This displays the following screen:

2. Enter the new word in the box and click .

This adds the word in the suggestion dictionary as shown:

These words are displayed in the suggested words list.

3. Click Save and Close.

This displays the word on the screen as shown:

4. Click the Delete icon to delete the word.

5. Click the Edit icon to edit this word.

To enable/disable the phrase in the grid

1. Select the Is Active check box to enable the phrase in the grid.

Or

Clear the Is Active check box to disable the phrase in the grid.

To save the settings

1. Click Save and Close to save the settings and close the screen.

This displays the updated setting in the Proofreader Phrase List screen as shown:

To export the phrase list

1. Click Export.

This displays the following screen:

2. Click Download to download the Excel sheet.

This displays the following dialog box:

3. Click Download File(s).

This downloads the file on your computer.

4. Open the Excel sheet to view it.

To configure the phrase categories

You can configure the phase categories.

1. Click More and select Configure Categories.

This displays the list of categories in the Proofing Categories screen:

To add a new phrase category

1. Click Add.

This displays the following screen:

2. Enter the category name in the Category Name box.

3. Enter the message in the Category Message box.

4. Click Select Color to select a color for this category.

This displays the Set Color dialog box.

5. Select the required color in the Color_Property list.

6. Click Save and Close.

7. Click Save and Close.

This adds the new category in the list as shown:

To edit the existing phrase category

1. Click the Edit icon in the Action column of the required category.

This displays the following screen:

Follow the steps mentioned in the To add a new phrase category section to edit the details and save the changes.

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Related articles

• Proofreading/Debiasing the Job Description
• Using the Proofreader/Debiasing Feature
• Configuring the Spellcheck