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Job Description Dates

anaddell
Updated

JDXpert provides date stamps to track the changes that occurred within the job descriptions.

To understand the key dates

The dates associated with jobs are described in the following table:

Date Field Date on the form Description Events
DateCreated  Created On Date when the job was added to JDX. When a job is created in the system through a workflow using Add Job or Copy Job.
DateLastUpdated Updated On Date when the job description was last updated.
  1. A job is created via an import (content library, and so on).
  2. Job is renamed.
  3. Clone or copy of job, new job is updated.
  4. New job.
  5. Job update by a user or an import (includes form edits).
  6. Start a workflow.
  7. Parent job fields cascade to the child. The DateLastUpdated of the child job is updated.
  8. Workflow step approval.
  9. Workflow finalization.
  10. Reapply master template resulting in data changes.

The date is also updated if the Edit switch is toggled and the job is not saved.
DateFinalized Finalized On Date when the job description was finalized.
  1. For a copy of a job, the new job date depends on the CopyJobDescReset_DateFinalized property in business rules (False means the new job will retain the copied job’s DateFinalized).
  2. For a new job (Add Job from Job Management), DateFinalized is set to null date (1/1/1900).
  3. On Finalize Workflow, set to current date time stamp.
  4. The date workflow was completed with approval from the final step participant.
DateApproved Approved On

Date when the job description was last approved in the workflow process.

 

 
  1. In an import, if IsApproved is set to true for a job, LastApprovedOn is updated to the current date time stamp.
  2. For a copy of a job, the new job depends on the business rule property. CopyJobDescReset_LastApprovedOn (False means the new job will retain the copied job’s LastApprovedOn).
  3. On finalization of a job, if IsApproved is set to True, LastApprovedOn is set to current date time stamp.
  4. In the Rename Job screen, if Flag as Approved is checked and job previously contained IsApproved = False, LastApprovedOn is set to current date time stamp
  5. In the Core Job Description Values screen, if Is Approved is checked and job previously contained IsApproved = False, LastApprovedOn is set to current date time stamp
  6. In the Update Flags → Update IsApproved Flag screen, if the jobs previously contained IsApproved = False, LastApprovedOn is set to current date time stamp
DateFormEdited Edited On Date when the job description was edited using the form. This is the same value as LastEditedOn.
  1. For a copy of a job, the new job depends on the business rule property CopyJobDescReset_DateFormEdited (False → new job retain the copied job’s LastEditedOn).
  2. Job rename.
  3. Changes saved to the job in the Job Edit/View form.
  4. If a new job workflow is started and an existing job with a DateFormEdited is selected as the base job, the new job’s DateFormEdited will be set to the DateFormEdited of the base job selected.
  5. Workflow finalization.
Date Archived Archived On Date when the archive was created.
  1. For a job when the archived version is created.

A grid column heading or label in the master template may differ from the actual field it represents. For instance, the Job Management grid might display a column labeled 'DateEdited,' whereas it may reference the 'DateUpdated' field, which has a distinct meaning.

Examples

For example, the following screenshots display the date stamps both in the grid and in the form:

image-20240320-094549.pngimage-20240319-165331.png

 

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