Job workflows allow multiple participants to add or revise job descriptions using a workflow profile. The steps and participants are configurable in the workflow profiles.
Workflow Participants
- The first participant in each step is the step approver. The step approver is always predefined in the workflow profile.
- Other participants in a step are reviewers. Reviewers may be predefined in the workflow or added as an Ad Hoc reviewer.
- The approver in the last step is the final approver who finalizes the new job or job revision.
Reviewers are optional even when reviewer placeholders exist in the workflow.
The following figure describes the approvers and reviewers:
Starting a Job Workflow
Workflows are created for:
- Creating a new job
- Initiated from the Add Job menu in the left pane
- Revise one or more existing jobs
- Initiated from the Revise Job menu in the left pane and Job Management tab
Users who have the rights to access this feature can initiate job workflows.
Accessing a Job Workflow
Workflows can be accessed by the participants from the following areas:
- Homepage tab (My Tasks section)
- My Tasks tab
- Job Management tab
-
Job review portal
- Accessed by the ad-hoc participants (receives the access link in the email)
Workflow Activities
The workflow activities include the following:
- Editing a Job in Workflow (My Step)
- Approving a Workflow Step (Approver)
- Completing a Workflow Step (Reviewer)
- Rejecting a Workflow Step
- Finalizing the Job Workflow
- Adding and Viewing Workflow Comments
- Comparing the Revision Versions
- Adding an Ad-hoc Participant
Workflow Administration
The workflow administrative tasks include the following:
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